Privacy Policy

Privacy Policy

Ladies' Circle ("we", "us", "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you visit our website [www.ladiescircle.co.uk], join a Circle, or otherwise interact with us.

Who we are

Ladies' Circle is [insert legal status — e.g. an unincorporated association / registered charity, charity number if applicable], operating as a network of local Circles across [GB&I / relevant region]. For the purposes of data protection law, [Ladies' Circle GB&I / relevant entity] is the data controller for information collected via this Site.

What information we collect

Depending on how you interact with us, we may collect:

  • Contact details — name, email address, phone number, postal address

  • Membership information — Circle location, membership status, role within the organisation

  • Communications — details of enquiries, correspondence, or feedback you send us

  • Payment information — where relevant (e.g. membership fees or event payments), processed via a third-party payment provider

  • Technical information — IP address, browser type, and usage data collected via cookies (see our Cookie Policy for more detail)

  • Photographs and event content — where taken at Circle events for promotional or social media use

How we use your information

We use your information to:

  • Process membership applications and manage your membership

  • Communicate with you about events, meetings, and Circle activities

  • Send newsletters or updates, where you've opted in

  • Process payments for membership or events

  • Improve our website and services

  • Comply with legal or regulatory obligations

Our legal basis for processing

We rely on one or more of the following legal bases under UK GDPR:

  • Consent — e.g. when you sign up to a newsletter or agree to be photographed

  • Contract — e.g. processing needed to manage your membership

  • Legitimate interests — e.g. improving our services or maintaining Circle records

  • Legal obligation — e.g. where required to comply with the law

Sharing your information

We do not sell your personal information. We may share it with:

  • Local Circle committees, for the purposes of managing membership and events

  • Trusted third-party service providers (e.g. payment processors, email platforms, website hosting) who act on our behalf

  • Regulatory or legal authorities, where required by law

How long we keep your information

We retain personal information only for as long as necessary for the purposes it was collected, including to satisfy legal, accounting, or reporting requirements. [Insert specific retention periods if known.]

Your rights

Under UK GDPR, you have the right to:

  • Access the personal information we hold about you

  • Request correction of inaccurate information

  • Request deletion of your information

  • Object to or restrict certain processing

  • Withdraw consent at any time (where processing is based on consent)

  • Data portability, where applicable

  • Lodge a complaint with the Information Commissioner's Office (ICO) if you believe your data has been mishandled

To exercise any of these rights, please contact us at [email address].

Cookies

Our Site uses cookies to improve your browsing experience. For more information, please see our [Cookie Policy].

Security

We take appropriate technical and organisational measures to protect your personal information against unauthorised access, loss, or misuse. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

Children's privacy

Our Site and services are intended for adults aged 18 and over, in line with our membership eligibility. We do not knowingly collect personal information from children.

Changes to this policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "last updated" date.

Contact us

If you have any questions about this Privacy Policy or how we handle your personal information, please contact us at:

secretary@ladiescircle.co.uk

You also have the right to contact the Information Commissioner's Office (ICO) at www.ico.org.uk if you have concerns about how your data is handled.